How to Organise a Group Farewell Card for a Colleague in Ghana

4 November 2026

To organise a group farewell card for a colleague in Ghana, choose one person to lead, agree on a closing date and a day to give the card, and collect everyone's notes in one place. Use a single shared card so people in Accra, Kumasi, Tema and abroad can sign alongside colleagues in the office, and the leaving colleague reads it all at once.

Choose one person to lead

Every office has someone who always remembers birthdays and farewells. Ask that person to lead the card. They do not need to write the whole thing. Their job is to share the link, remind people before the deadline and make sure nobody is left out.

If the colleague is leaving a large department, pick two people: one from the team they worked with day to day and one from another unit. This helps the card reach people who might otherwise not hear about the farewell.

Set the closing date before anyone writes

Most farewell cards fail because people leave it too late. Set a clear closing date, usually two or three working days before the last day. Put it in the first message so people know how long they have.

Choose the day you will give the card as well. Many teams give it in the last hour of the last day, after the handover is done and before the cake is cut. Tell the leaving colleague nothing about the card until that moment.

Send one link, not five messages

The old way was a card passed around the desk, then a second card for those working from home, then a WhatsApp voice note from someone in Takoradi. Pieces get lost and some people never sign.

A better way is one private link. Post it in the office WhatsApp group or your team channel with a short note: what the farewell is for, the closing date and what to write. Only people who have the link can open the card, read it and sign it. That keeps the farewell among the people who matter, and the leaving colleague sees a single, complete card.

If you want to start a card for your team, you can start a card on Medaase in a few minutes. Pick a design, share the link, and the card is ready for everyone to add to.

What to write in a farewell note

People often write only "Good luck, all the best." That is kind, but a few specific lines mean much more. Ask everyone to write one of these:

• A moment you worked together that you remember
• Something they taught you, or a skill you learned from them
• What you will miss about working with them
• A wish for their next step, whether that is a new job, a move abroad or returning to school

A line like "You stayed late with me on the Ashanti account and never once made me feel small" will be read many times. Short notes are fine. Two honest sentences are better than a long speech.

Remind people to keep it respectful. A farewell card is not the place for office disagreements or jokes that only a few people will understand.

Add photos, voice notes and stickers

In Ghana, many people prefer to speak than to write. Invite colleagues to add a short voice note. Hearing a senior manager, a junior colleague or a cleaner speak warmly about the leaving person can move everyone in the room.

Photos work well too. Ask for one picture from a team lunch, a trip or a project launch. Keep them light and recent. If the colleague is leaving for a new job, a photo of the team in front of the old office is a nice touch.

Stickers and simple designs make the card feel finished. Choose a design that suits the person. A Kente-inspired design suits a colleague who loves tradition. A Sunset Accra design suits someone who is moving on to a fresh chapter.

Consider a MoMo gift

Some teams like to give money as well as words. If friends in Ghana want to contribute, a MoMo gift can be added to the card, so the leaving colleague receives a thank you with the gift. Agree on the purpose first, whether it is a send-off dinner, a gift or a contribution towards travel. Be clear with everyone that giving is optional, and never pressure anyone to pay.

Keep the card private until the day

Do not post the finished card publicly, and do not share the link beyond the team. Only people with the link can read and sign, and that is what protects the surprise. If someone shares the link with the leaving colleague early, the surprise is lost. Remind the team once, politely, at the start.

A simple checklist

• Pick one leader and a backup
• Agree the closing date and the day of the reveal
• Share one private link in the team group
• Ask for specific memories, not only good wishes
• Invite a voice note or photo from those who want to add one
• Send one reminder two days before the closing date
• Keep the card closed until the reveal
• Read the notes together if there is time, or let the colleague read them alone

A group farewell card is a small act, but it tells someone that their work was seen. In an office where people often feel their contribution goes unnoticed, that message matters. Take the time to make it personal, get the timing right, and let everyone add their voice.